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Tender description :
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Invitation to Bid ITB :Lease of one 1 lot various printing machines including supply and delivery of consumables with provision of technical support and services
Lease of one 1 lot various printing machines including supply and delivery of consumables with provision of technical support and services framework agreement identification no. npo-bac-fal-013-25 2025-146 1 the national printing office npo, through the revolving fund 2025, intends to apply the sum of two billion five hundred million pesos P2,500,000,000.00, being the approved budget for the contract abc to payments under the contract for the lease of one 1 lot various printing machines including supply and delivery of consumables with provision of technical support and services. bids received in excess of the abc shall be automatically rejected at bid opening. 2 the national printing office npo through the bids and awards committee bac, now invites bids for the lease of one 1 lot various printing machines including supply and delivery of consumables with provision of technical support and services, under a single year framework agreement. bidders should have completed at least ten 10 years from the date of submission and receipt of bids, contracts similar to the project. the description of an eligible bidder is contained in the bidding documents, particularly, in section ii. instructions to bidders. the award shall be given to the bidder with the lowest calculated and responsive bid lcrb following the procedures under sections 61 and 63 of the same irr. delivery of the goods is required within the delivery period stated in section vi. schedule of requirements of the bidding documents. lot description approved budget for the contract abc in php2,500,000,000.00 1 lease of one 1 lot various printing machines including supply and delivery of consumables with provision of technical support and services a. 1 unit - web printing press 4 colors * printable area: min. 27 width; max. 34 width * speed: at least 18,000 copies/hour b. 3 units - digital press machine roll to roll * printable area: width of 17 inches * 4 colors & iuv ink printer heads * speed: at least 100 meters/hour * resolution from 600 to 1,200 dpi * software application to register serial nos. in different fonts & sizes, in-line & ascending/descending order c. 1 unit - digital press machine roll to stack * printable area: min. 8; max. 22.5 * speed - up to 150 meters/minute d. 2 units - sheeter and slitter machine * paper size: min. 3.5; max. 28 * speed: at least 450 meters per minute e. 4 units - continuous form machine 4 colors * printable area: min. - 16 width and max. - 26 width, with perforation * speed - at least 300 feet / minute f. 2 units - continuous form machine 4 colors * printable area: min. - 10 width and max. - 17 width, with perforation * 1 unit - speed - at least 200 feet / minute * 1 unit - speed - at least 130 feet / minute g. 1 unit - continuous form machine 4 colors * printable area: min. - 11 width and max. - 18 width, with perforation * speed: at least 160 feet / minute h. 2 units - continuous form machine 2 colors * printable area: min. - 11 width and max. - 12 width, with perforation * speed: at least 130 feet / minute i. 1 unit - continuous form machine 5 colors * printable area: min. - 10 width and max. - 18 width, with perforation * speed: at least 160 feet / minute j. 1 unit - continuous form machine 3 colors * printable area: 10 width and max. - 18 width, with perforation * speed: at least 130 feet / minute k. 4 units - sheetfed machine 1 color * printable area: 24x32.25 * 2 units - speed: at least 120 sheets/ minute * 1 unit -speed: at least 130 sheets/ minute * 1 unit -speed: at least 110 sheets/ minute l. 3 units - sheetfed machine 3 colors * printable area: 25.25x36 * 1 unit - speed: at least 100 sheets/ minute * 1 unit -speed: at least 90 sheets/ minute * 1 unit - speed: at least 80 sheets/ minute m. 4 units - numbering machine * paper size: min. 8.5x11; max. 22x30.25 * speed: at least 58 sheets/minute n. 5 units - cutting machine * cutting size: 3 units - size: 30 * cutting size: 1 unit - size: 35 * cutting size: 1 unit - size: 45 o. 6 units - collating machine with numbering * 3 units - speed: at least 200 feet/minute * 1 unit - speed: at least 50 feet/minute * 2 units - speed: at least 150 feet/minute * printable area: min. - 10 width and max. - 17 width p. 5 units - folding machine * 1 unit - size: 72 x 100 cm speed: at least 150 sheets/minute * 4 units - size: 28 x 21 speed: at least 119 sheets/minute speed: at least 120 sheets/minute speed: at least 124 sheets/minute speed: at least 125 sheets/minute q. 6 units - stitching machine * max. thickness: 64 pages * 2 units - speed: at least 90 sheets/minute * 1 unit - speed: at least 100 sheets/minute * 2 unit - speed: at least 80 sheets/minute * 1 unit - speed: at least 75 sheets/minute paper requirements: a. 120,000 kilograms - cb, white, 55gsm, 9.5 inches b. 120,000
kilograms - cfb, white, 50gsm, 9.5 inches c. 120,000 kilograms - cf, white, 55gsm, 9.5 inches d. 6,000,000 sheets - foldcote caliper 10, 25 x 34 inches e. 6,000,000 kilograms - bookpaper white 60gsm, 17 inches roll width f. 6,000,000 kilograms - bookpaper white 100gsm, 17.5 inches roll width g. 2,000 reams - cb white, 55gsm, 28 x 34 inches h. 2,000 reams - cfb white, 50gsm, 28 x 34 inches i. 2,000 reams - cb white, 55gsm, 28 x 34 inches j. 2,000 kilograms - security paper, 120 gsm 9.5 inches roll width k. 5,000 reams - bondpaper, white, 70gsm 28 x 34 inches l. 715 metric tons - newsprint, 52 gsm, 18 roll width m. 3,333,000 sheets - coated 2 sides 140, 24 x 35 n. 5,180,000 sheets - foldcote caliper 10, 24 x 35 o. 1,166,000 kilograms - bookpaper white 60gsm, 34 inches roll width p. 437.4 metric tons - uncoated woodfree printing paper, white, 160 gsm, 17.5 roll width carbonless paper with fiber q. 75,000 sheets - cb white, 55gsm, 20 x 28 inches r. 75,000 sheets - cfb white, 50gsm, 20 x 28 inches s. 75,000 sheets - cf white, 55gsm, 20 x 28 inches t. 4,057,188 sheets - cb, colored, 55gsm, 20 x 28 inches u. 8,247,512 sheets - cfb, colored, 50gsm, 20 x 28 inches v. 4,061,400 sheets - cf, colored, 55gsm, 20 x 28 inches note: technical support services & maintenance inclusive of the replacement of parts, repair kits and other various consumables like printing inks, degreaser, gear oil, cleaning chemicals, hydraulic oil & other expendables chargeable in click charges of the machines during operation. delivery site: national printing office edsa corner nia north road, diliman, quezon city 3 the preliminary examination of bids shall be conducted through competitive bidding procedures using a non-discretionary pass/fail criterion as specified in the irr of ra no. 12009. bidding is restricted to filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent 60% interest or outstanding capital stock belonging to citizens of the philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to filipino citizens, pursuant to ra no. 5183. 4 interested bidders may obtain further information from the npo bac secretariat at contact numbers: 8925-2182 / 0917-8155170 and inspect the bidding documents at the address given below from mondays to fridays, except holidays, from 8:00 a.m. to 5:00 p.m. 5 a complete set of bidding documents may be acquired by interested bidders from the npo bac secretariat from the date of posting to january 20, 2026, 9:30 a.m. and upon payment of the applicable fee for the bidding documents, pursuant to the latest guidelines issued by the gppb, in the amount of seventy- five thousand pesos P75,000.00. bidding documents may also be downloaded free of charge from the website of the philippine government electronic procurement system philgeps and/or the website of npo, provided that bidders shall pay the applicable fee for the bidding documents not later than the submission of their bids. 6 the npo will hold a pre-bid conference on january 8, 2026, 9:30 a.m. at the john sylvanus leech training room, 3/f of npo building. 7 bids must be duly received by the bids and awards committee bac secretariat through manual submission at the national printing office, edsa corner nia north road, diliman, quezon city on or before 9:30 a.m. of january 20, 2026. late bids shall not be accepted. 8 all bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in itb clause 16.1. 9 bid opening shall be on january 20, 2026, immediately after the deadline of the submission of bids at john sylvanus leech training room, 3rd floor. bids will be opened in the presence of the bidders representatives who choose to attend the activity. only two 2 representatives per bidder will be allowed to enter the venue. 10 the summary of the bidding activities is as follows: advertisement/posting of invitation to bid december 16, 2025 issuance and availability of bid documents december 17, 2025 pre-bid conference january 8, 2026, 9:30 a.m. last day of submission of written clarification january 10, 2026 last day of issuance of bid bulletin january 12, 2026 deadline for submission and receipt of bids january 20, 2026, 9:30 a.m. opening of bids immediately after the deadline for the submission of bids bid evaluation *within 1-2 days after the opening of bids 11 the npo reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with section 70 of r.a. no. 12009, without incurring any liability to the affected bidder or bidders. 12 for further information, please refer to: roy-leo c. pablo bac secretariat head bids and awards committee national printing office edsa corner nia north road, diliman, quezon city contact no: 8925-2182 / 0917-8155170 email: bacsecretariat@npo.gov.ph 13 you may
visit the following websites: for downloading of bidding documents: https://notices.philgeps.gov.ph/ https://www.npo.gov.ph/ date of issue: december 17, 2025 signed engr. neil l. macaraeg bac chairperson
Pre-bid Conference: Date: 08/01/2026
Time: 9:30 AM
Venue: John Sylvanus Leech Training Room, 3/F of NPO Building
Approved Budget for the Contract: Php 2,500,000,000.00
Closing Date / Time: 20/01/2026 9:30 am
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