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Tender description :
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Request for bid (RFB):Supply of mechanized agricultural services for thabat af1 2026 summer season farming in east gallabat, west gallabat, alfashaga and basunda of gedaref state
Specific procurement notice
request for bids
non-consulting services
employer: mercy corps
project: enhancing community resilience project (thabat) – af1
contract title: supply of mechanized agricultural services for thabat af1 2026 summer season farming in east gallabat, west gallabat, alfashaga and basunda of gedaref state
country: sudan
loan no. /credit no. / grant no.:tf-c7102
rfb no: sd-mc-533437-nc-rfb
issued on: 11-03-2025
the mercy corps has received financing from the world bank toward the cost of the enhancing community resilience project (thabat) – af1 (tf-c7102) and intends to apply part of the proceeds toward payments under the contracts for supply of mechanized agricultural services for thabat af1 2026 summer season farming in east gallabat, west gallabat, alfashaga and basunda of gedaref state. for these contracts, the borrower shall process the payments using the direct payment disbursement method, as defined in the world bank’s disbursement guidelines for investment project financing.
the mercy corps now invites sealed bids from eligible bidders for supply of mechanized agricultural services as below:
lot 1: basunda (plot 1)
i. no.
milestones
equipment required
staff required
estimated timeline
1.
land preparation – 1st tillage
tractor (5)
harrow (5)
agricultural & mechanical engineers (3)
driver (5)
4th week of may
dap application
tractor (3)
spreader (3)
agricultural & mechanical engineers (3)
driver (3)
2nd week of june
land preparation – 2nd tillage
tractor (5)
wld (5)
agricultural & mechanical engineers (3)
driver (5)
1st week of july
2.
planting & urea application
tractor (8)
planter (8)
agricultural & mechanical engineers (3)
driver (8)
3rd week of july
3.
weeding
manual-n/a
agricultural engineers (2)
21 days from germination
lot 2: alfashaga (plot 2)
i. no.
milestones
equipment required
staff required
estimated timeline
1.
land preparation – 1st tillage
tractor (5)
harrow (5)
agricultural & mechanical engineers (2)
driver (5)
4th week of may
dap application
tractor (2)
spreader (2)
agricultural & mechanical engineers (2)
driver (2)
2nd week of june
land preparation – 2nd tillage
tractor (2)
wld (2)
agricultural & mechanical engineers (2)
driver (2)
1st week of july
2.
planting & urea application
tractor (3)
planter (2)
seed drill (1)
agricultural & mechanical engineers (2)
driver (3)
3rd week of july
3.
weeding
manual-n/a
agricultural engineers (1)
21 days from germination
lot 3: east gallabat (plot 3)
i. no.
milestones
equipment required
staff required
estimated timeline
1.
land preparation – 1st tillage
tractor (9)
harrow (9)
agricultural & mechanical engineers (4)
driver (9)
4th week of may
dap application
tractor (5)
spreader (5)
agricultural & mechanical engineers (4)
driver (5)
2nd week of june
land preparation – 2nd tillage
tractor (9)
wld (9)
agricultural & mechanical engineers (4)
driver (9)
1st week of july
2.
planting & urea application
tractor (15)
planter (10)
seed drill (5)
agricultural & mechanical engineers (4)
driver (15)
3rd week of july
3.
weeding
manual-n/a
agricultural engineers (2)
21 days from germination
lot 1: basunda (plot 4)
i. no.
milestones
equipment required
staff required
estimated timeline
1.
land preparation – 1st tillage
tractor (8)
harrow (8)
agricultural & mechanical engineers (3)
driver (8)
4th week of may
dap application
tractor (5)
spreader (5)
agricultural & mechanical engineers (3)
driver (5)
2nd week of june
land preparation – 2nd tillage
tractor (8)
wld (8)
agricultural & mechanical engineers (3)
driver (8)
1st week of july
2.
planting & urea application
tractor (11)
planter (8)
seed drill (3)
agricultural & mechanical engineers (3)
driver (11)
3rd week of july
3.
weeding
manual-n/a
agricultural engineers (2)
21 days from germination
bidders shall also demonstrate meeting the following qualification criteria for each lot:
item no.
qualification criteria
minimum requirement
1
average annual turnover
usd 500,000
2
liquid asset/cashflow requirement
usd 100,000
3
general experience
minimum 5 years’ experience in mechanized agricultural services, agricultural contracting, or similar equipment-based services.
have at least two (2) years’ experience operating in sudan as an agricultural services provider company or input importer
4
specific experience
successful completion of at least one (1) contract of similar nature within the last five (5) years, with a value of at least usd 200,000.00. similar contracts can be of the following:
mechanized agricultural services including plowing, harrowing, planting, harvesting, or large-scale farm mechanization services;
operation of agricultural machinery fleets;
agricultural land preparation services for commercial or government programs.
bidders may bid for one or several contracts, as further defined in the bidding document. bidders wishing to offer discounts in case they are awarded more than one contract will be allowed to do so, provided those discounts are included in the letter of bid.
bidders will be conducted through national competitive procurement using a request for bids (rfb) as specified in the world bank’s “procurement regulations for ipf borrowers -” september 2025 (“procurement regulations”), and is open to all eligible bidders as defined in the procurement regulations.
interested eligible bidders may obtain further information from mercy corps sudan office, james wandera- jwandera@mercycorps.org or dawit abafita- dabafita@mercycorps.org and inspect the bidding document during office hours 0900 to 1500 hours at the address given below:
house no. 88, aljubarab east district, gedaref, mercy corps office sudan.
the bidding document in english may be collected by interested eligible bidders upon the submission of a written application to the address below:
house no. 88, aljubarab east district,gedaref, sudan, mercy corps office sudan. the document will be sent through following email: sd-tenders@mercycorps.org / dabafita@mercycorps.org
local advertisement is posted on the below indicated website:
www.sudanbid.com
bids must be delivered to the address below:
house no. 88, aljubarab east district, gedaref, on or before 12 pm sudan time on 13th april 2026. electronic bidding will not be permitted. late bids will be rejected. bids will be publicly opened in the presence of the bidders’ designated representatives and anyone who chooses to attend at the address below: house no. 88, aljubarab east district, gedaref, at 12 pm sudan time on 13th april 2026.
all bids must be accompanied by a bid-securing declaration.
attention is drawn to the procurement regulations requiring the borrower to disclose information on the successful bidder’s beneficial ownership, as part of the contract award notice, using the beneficial ownership disclosure form as included in the bidding document.
the address(es) referred to above is (are):
address: house no. 88, aljubarab east district,gedaref,
contact: james wandera or dawit abafita
mobile : +249900700790
email : jwandera@mercycorps.org / dabafita@mercycorps.org
Deadline: 13 april 2026
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